Reconciler
Automatically syncs Stripe payments to QuickBooks so the books are always clean and audit-ready.
Why I Built This
A client was spending 7+ hours every month manually matching Stripe transactions to QuickBooks. It was tedious, error-prone, and they dreaded it. When tax season came, their accountant found discrepancies that took days to untangle. I automated the entire thing—now their books close in a fraction of the time and the numbers always match.
The Problem
Stripe creates hundreds of individual transactions, but accountants want clean, organized books. Manually matching fees, refunds, and payouts is a nightmare that leads to errors and wasted time.
How It Works
- Listens for every Stripe payout and automatically groups all related transactions
- Creates one clean expense entry in QuickBooks per payout—no more messy individual entries
- Built-in safeguards prevent duplicate entries even if the system runs twice
- Automatic alerts for edge cases like disputes or failed payments
The Impact
Monthly reconciliation time dropped from 7.5 hours to 2.4 hours—a 68% reduction
Month-end variance is now $0—the books match perfectly every single time
Duplicate entries virtually eliminated (went from 3.4% error rate to 0.1%)
The monthly close process is now 1.2 days faster
Accountant's audit prep time cut in half because everything is properly documented